The Executive Committee Meeting of the Association was held on 10/04/2014 at PYC Hindu Gym at 7.30 p.m. Following members were present.
The Hon. Secretary read out the minutes of the last Executive Committee Meeting held on 23/03/2014. The issue of using smart phones as an alternative to bridge mates was discussed. It was decided to request members having smart phones, to download the programme and use them at a tournament for one section in the next month. The same can be used regularly for all tournaments if found feasible. Mixed pairs event will be held on 12/04/2014 at PYC Ladies Club. The minutes were approved unanimously.
The Hon. Treasurer gave details of accounts of PRBA events held during the review period. Only one event was held and the Association got a surplus of Rs.800/- from the same.
The monthly calendar for the month of May 2014 was finalized after consulting various clubs. The PRBA events hitherto held at Shubhmangal will now be held at Deccan Gymkhana and PYC Ladies Club whenever their halls are available.
All the details of The PRBA State level event were finalized. The event will be held on 31st May and 1st June 2014 at PYC Hindu Gymkhana. The brochure for the same will be distributed to members shortly.
All the above issues were discussed. Mr. Pramod Joshi has agreed to keep custody of dealing machine, laptop and printer. Mr. Shirish Karkarey and Mrs. Suvarna Jog have assured to explore possibility of storing them at their respective club premises or at a different location. It was decided to appeal to all members to look out for a suitable place/space on a rented basis or otherwise. Mr. Shirish Karkarey has agreed to hold Amanora pairs at Deccan Gymkhana. Mrs. Suvarna Jog agreed to hold Sudhakar Kunte Sectional pairs at PYC Ladies Branch. However this may not be a permanent arrangement. But, we have no other option but to carry on like this till such time we are in a position to make permanent/long-term arrangement. Mr. Suhas Vaidya has also assured to explore a possibility of holding these events at PYC in case of an emergency. Cdr. Ogale has sent an email to PRBA, narrating some so-called instances at the recently held Justice Lal event. PRBA had no role to play in that event. It was decided not to take cognizance of the email. However, it was decided to reply to his email advising him to take up such issues with BFI. It was also decided to empower the Hon. Secretary to decide whether to take cognizance of such letters, mails etc. All the EC members shall forward any such correspondence to the Secretary if received by them.
Various aspects of state lever event were discussed. All the members were requested to wholeheartedly participate in the event and make it a grand success. It was decided to appeal all the members to offer space for PRBA assets or search for a place for a reasonable rent.
The meeting ended at 8.30p.m. After proposing vote of thanks to the chair.
Minutes proposed by DR Pingale
Minutes seconded by Aditi
Shirish Karkarey
Hon. secretary
The Executive Committee Meeting of the Association was held on 30/01/2014 at 7.30 p.m. at PYC Hindu Gymkhana. Following members were present:
The Hon. Secretary read out the minutes of the last Executive Committee Meeting held on 15/12/2013. The matter of sponsorship of Coca-Cola is still pending. It is expected to be finalized during the next 8-10 days.
The Hon. Treasurer gave details of accounts for all the tournaments held during the review period. 6 events were held in all. The Association got a surplus of Rs. 50/-, 600/-, 500/-, 770/-, and 800/- in 5 events and had a deficit of Rs. 40/- in one event. The overall position of The Association is satisfactory.
The monthly calendar for the month of February 2014 was finalized after consulting various clubs and Shubhmangal.
The details of the proposed PRBA state level tournament were finalized. The event will be held on 31st May and 1st June 2014 at PYC Club. The other things like mode of play, hospitality etc. will be finalized in due course of time.
Various issues concerning the game were discussed. Mr. Shirish Karkarey and Mr. D. N. Kelkar raised the issue of purchasing Bridge mates. The issue has already been discussed and it was decided not to purchase Bridge mates in view of various problems regarding cost, custody, use and maintenance. However Mr. Karkarey informed the house that the same may be very cheap with the use of smart phones. Mr. Karkarey has been requested to get all the relevant data and economics enabling the Association to take a final view in the matter. Mrs. Suvarna Jog raised the issue of non holding Late Indirabai Natu Memorial ladies pair’s tournament for the last few years. The previous/present body was not aware of this. It was decided to hold this tournament henceforth. Mrs. Jog has been requested to plan this tournament at PYC Ladies branch at the earliest. PRBA will fully support this event. Mr. Damle and Mrs. Aditi suggested that a mixed pairs/mixed team event be held every year. It was decided to discuss this in the next meeting. Mr. Karmarkar requested the committee members to inform all about the upcoming Summer-Monsoon league to have maximum teams.
The meeting ended at 8.30 p.m. after proposing vote of thanks to the chair.
Minutes proposed by C. K. Damle
The Executive Committee Meeting of The Association was held on 15/12/2013 at 7.30 p.m. at PYC Ladies Branch. Following members were present.
1) Mr. D. N. Kelkar ---- President
2) Mr. D. V. Karmarkar ---- Hon. Treasurer
3) Mr. Pramod Joshi ---- Committee member
4) Mrs. Suvarna Jog ---- Committee member
5) Mr. Suhas Vaidya ---- Permanent Invitee
6) Mrs. Aditi Sahastrabudhe ---- Permanent Invitee
Mr. Shirish Karkarey, Mr. C. K. Damle, Mr. Anand Patil and Dr. J. Pingale were not present due to some unavoidable circumstances. The meeting was presided over by the President of the Association. All the agenda items were discussed one by one.
Mr. Suhas Vaidya, in the absence of the Hon. Secretary, read out the minutes of the
last Executive Committee Meeting held on 21/11/2013. A meeting with Coca-Cola
officials is yet to take place. The matter will be pursued. The issue of Diwali Bumper
pairs has been treated as closed. Resignation of Mr. Kaustubh Bendre,
Hon. Secretary has been accepted. Mr. Shirish Karkarey has been appointed as a
Hon. Secretary. Mr. Pramod Joshi has been co-opted as a committee member.
A playing Director will be allowed for all PRBA events. A letter has already been
issued to Cdr. Ogale in connection with an e-mail sent by Mr. Milind Bendre.
The minutes were approved unanimously.
The Hon. Treasurer gave details of accounts of events held during the review period. Only one event was held in which the Association got a surplus of Rs. 725/-. The overall position of the Association is satisfactory.
The monthly calendar for the month of January 2014 was finalized after consulting various clubs and Shubhmangal.
The dates of PRBA state level event were finalized. The event will be held on 31st May and 1st June 2014 at PYC. Mr. Suhas Vaidya presented the details of programme and the budget. The meeting discussed these issues and made some suggestions. It was decided to finalize all the details in the next meeting.
Various issues were discussed. A meeting with Coca-Cola officials is likely to be
held within a fortnight. The incentive scheme for ensuing Winter nationals, Ladies
Nationals and State Championships was finalized. The same will be circulated to all
the members. It was decided not to shift the dealing machine from Shubhmangal
unless it is absolutely necessary to do so. The Committee will take a decision on a
case to case basis.
The meeting ended at 8.30 p. m. after proposing vote of thanks to the chair.
Minutes proposed by Mrs. Suvarna Jog
Minutes seconded by D. V. Karmarkar
Shirish Karkarey
Hon. Secretary
The Executive Committee Meeting of the Association was held on 21/11/2013 at PYC Club at 7.30 p. m. Following members were present:
1) Sh. D. N. Kelkar ---- President
2)Sh. D. V. Karmarkar ---- Hon. Treasurer
3)Sh. C. K. Damle ---- Committee member
4)Sh. Shirish Karkarey ---- Committee member
5)Mrs. Suvarna Jog ---- Committee member
6)Sh. Suhas Vaidya ---- Permanent Invitee
7)Sh. Anand Patil ---- Permanent Invitee
8) Dr. Pingale ---- Permanent Invitee
Sh. Kaustubh Bendre, Hon. Secretary was unable to attend the meeting as he has moved to Delhi for a job. Mrs. Aditi Sahastrabudhe, permanent invitee could not attend the
meeting due to some urgency. The meeting was presided over by the president of the Association.
All the agenda items were discussed one by one.
The Treasurer, in the absence of Hon. Secretary read out the minutes of last Executive Committee Meeting held on 17/10/2013.
A meeting with Coca-Cola officials is yet to take place. The same is likely to be held in December 2013.
It was decided to hold all PRBA events at 3.00 pm for the next two-three months.
Sectional pairs will resume again from December, as Dr. Vidya Kunte has renewed the sponsorship for one more year. We sincerely thank Dr. Vidya Kunte for this gesture.
PRBA state level event will be held in May 2014. The details will be finalized in the next meeting.
The minutes were approved unanimously. The Treasurer then read out the minutes of the Extraordinary Meeting held on 07/11/13.
The meeting was held in view of a letter submitted by Kaustubh Bendre in connection with a scoring error on their table during Diwali Bumper pairs. The matter was referred to
the EC since the tournament committee of PRBA consisting Suhas and Kaustubh could not take a decision, being interested parties. The Convenor for this meeting, Dilip Karmarkar
gave full details of the episode. Members after threadbare discussion, were of the unanimous opinion that the scoring error needs to be corrected and fresh/revised result be
published again. It was decided to send a letter to CDR Ogale, tournament Director requesting him to make necessary corrections and send the revised result again. To our
surprise CDR Ogale refused to carry out the corrections and in fact challenged the authority of The EC. He wanted the matter to be referred to BFI. PRBA once again made it clear
to him that a reference to BFI is not necessary as it is an obvious correction. The TD finally carried out the correction and published the revised result, but levied procedural
penalty to both the pairs. The same was not only disproportionate, but was against PRBA’s policy of not imposing such penalties. All this very clearly indicated the biased
approach of the TD. The matter could be dragged further again advising the TD to remove the penalties. However, at this stage the aggrieved pair viz. Suhas and Kaustubha
graciously accepted the verdict notwithstanding their right to appeal again, with the sole intention of putting the issue to rest. Unfortunately the word war is still on. We
hope that the same will end now. The TD had also submitted that there is no REVOKE in notrump contract. This further confirmed why the TD behaved in this manner on the main
issue. The committee felt that this is totally wrong. It was decided to inform CDR Ogale about this. Suggestions made by Anand Patil and D. N. Kelkar regarding levying penalty
for wrong entries was discussed.
The minutes were approved unanimously.
The treasurer gave details of accounts of PRBA events held during the review period.
3 events were held in all out of which The Association got a surplus of RS.1800/- and RS.1100/- in 2 events and one event was with a deficit of RS490/-. The overall position of
the Association is satisfactory.
The monthly calendar for the month of December 2013 was finalized after consulting all the concerned.
Mr. Kaustubh Bendre, Hon. Secretary has submitted his resignation as he has moved to Delhi for a job. The committee accepted his resignation and thanked him for the excellent
work done by him. The Committee also wished him all the best in his new assignment.
It was unanimously decided to appoint Mr. Shirish Karkarey as a Hon. Secretary. It was also unanimously decided to co-opt Mr. Pramod Joshi as a committee member to fill up the
vacancy. The Committee congratulated both of them for their new assignments and wished them luck.
It is our experience that we have a shortage of Directors. The Committee discussed this issue at length. The only solution to this could be that some of us shoulder this responsibility on a rotation basis. This may be easier if he/she is allowed to play also. It was decided to allow playing Director for all PRBA events till such time we get a regular Director.
CDR Ogale has sent an Email to PRBA regarding some remarks made by Mr. Milind Bendre. The issue was discussed. Since the e mail of Milind Bendre is a personal one that too not directed towards CDR Ogale by name, PRBA can not take a cognizance of the same. It was decided to write a letter to CDR Ogale informing our decision.
The meeting ended at 8.30 p.m/ after proposing a vote of thanks to the chair.
Minutes proposed by Dilip Karmarkar
The Executive Committee Meeting of the Association was held on 7/11/2013 at 7.30 pm . at PYC Club Pune. Following members were present.
1) Shri. D. N. Kelkar --- President
2) Shri. D. V. Karmarkar --- Hon. Treasurer
3) Shri. C. K. Damle --- Committee Member
4) Mrs. Suvarna Jog --- Committee Member
5) Shri. Anand Patil --- Permanent Invitee
6) Dr. Pingale --- Permanent Invitee
7) Mrs. Aditi Sahastrabudhe --- Permanent Invitee
Sh. Shirish Karkarey, committee member could not attend the meeting due to pre occupation. The meeting was presided over by the president of the Association.
The meeting was held in response to Mr. Kaustubh Bendre's email to the EC (reproduced below).
Mr. Dilip Karmarkar explained the matter in detail to the committee. Mr. Bendre's email and Cdr. Ogale's responses were read out.
Mr. Bendre's opponents on the deal under discussion, Mr. Rajeev Deo and Dr. Gore were invited to make their statements. Their statements were recorded. Dr. Gore narrated the play and confirmed that he had committed a revoke, and at the end of play the Director, Cdr. Ogale was called to the table. Dr. Gore added that Cdr. Ogale ruled against them, and awarded a score of 1N -2, 100 to EW.
After discussion, all members were of the opinion that an injustice was done to Mr. Bendre and Mr. Vaidya and that the score should be reverted back to what actually happened at the table. The Committee unanimously decided to ask Cdr. Ogale to undo the correction he had made on the deal. A letter will be sent to Cdr. Ogale with instructions from the Committee.
Once the decision was taken, Mr. Bendre and Mr. Vaidya were invited to join the meeting.
Cdr. Ogale had raised a point in the letter and orally to Mr. Karmarkar that the Director was the highest authority, and his decision could not be changed by the EC. Mr. Vaidya said that this was wrong, since in ruling matters, a player can appeal to the Appeals Committee, while in scoring matters, one can appeal to the Tournament Committee, and this practice is standard in tournaments all over the country and all over the world. Mr. Bendre added that it was only logical for the PRBA EC to be the highest authority regarding tournaments held by the PRBA, which are not under the aegis of MBA or BFI.
Regarding Cdr. Ogale's statement that revokes were only possible in Trump contracts and not possible in NT contracts, the members were unanimous in their opinion that this seemed to be wrong. A search of the rule book revealed that the laws indeed do not differentiate between denominations when it comes to revokes. It was decided to request Cdr. Ogale to recheck the rules about revokes.
Mr. D. N. Kelkar and Mr. Anand Patil suggested that to prevent such incidents from happening in the future, we should ask players to sign each entry in the pickup slips and in the traveling score sheets. Mr. Patil also suggested that if players made errors when writing the scores, a small penalty could be applied. After debating these points it was decided not to implement these at present.
The meeting ended at 8.15 p.m. after proposing vote of thanks to the chair.
Minutes proposed by Mrs. Suvarna Jog
Minutes seconded by Mr. C. K. Damle
Dilip Karmarkar
Hon. Treasurer
Mr. Bendre's email to the EC dated 4th Nov 2013:
There is a dispute between me and the Director, Cdr. Ogale regarding scoring for the Diwali Bumper pairs.
Normally, I decide such cases myself, in consultation with Suhas Vaidya and Dilip Karmarkar, but in this case, since I and Suhas are interested parties, I place the case before you. Cdr. Ogale is welcome to add his side.
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The facts of the case are:
Pair 7: Suhas Vaidya - Kaustubh Bendre
Pair 24: Rajeev Deo - Dr. Gore
On board 11, Pair 24 was NS and Pair 7 was EW. NS played 1N, scored 7 tricks, but since declarer had revoked and had won the revoke trick, 2 tricks were transferred to EW, and the board was scored as 1N -2, 100 to EW.
The scoreslip was filled out wrongly, as 1N by W -2, 100 to EW.
The Director, when checking the scores, corrected this to 1N by W -2, 100 to NS.
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The PRBA has no policy on whether to consider the left side correct or the right side correct. (Left side is the contract, eg. 1N by W -2, while right side is the score e.g -100, +1100, etc). We decide each case on its merit.
But let us put aside the left-right part of the case.
In case score slips are filled out wrongly, Director's discretion is needed to change the result. Normally, the score stands, as a change might be in collusion with the opponent pair after results are known.
The Director normally can talk to both parties and take a decision, but in this case he was present at the table and indeed gave the ruling as to what the final score should be, so there is clearly no collusion or cheating involved.
I appealed to the Director to change this score to what actually happened at the table, but he refused. In my appeal, I also added that since both I and Suhas were quite busy with the organisation, an exception may be made (though no exception is required here, only common sense)
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Here I feel the Director is dead wrong.
In such cases, a player has the right to appeal to the Tournament Committee, but I cannot do that, since the TC consists of myself and Suhas Vaidya.
Note that this matter does not go to the Appeals Committee as this is not about the Director's decision at the table, but regarding scoring.
I therefore appeal to the EC.
Please let us know your decision by Friday (It might be convenient to hold a meeting before/after Thursday's event at PYC. I will be present to explain my case, if and when you desire me to).
Kaustubh Bendre
The Executive Committee Meeting Of The Association was held on 17/10/2013 at Deccan Gymkhana Club at 6.30 p. m. Following members were present.
1) Shri. D. N. Kelkar --- President
2) Shri. Kaustubh Bendre --- Hon. Secretary
3) Shri. D. V. Karmarkar --- Hon. Treasurer
4) Shri. C. K. Damle --- Committee Member
5) Shri. Shirish Karkarey --- Committee Member
6) Shri. Suhas Vaidya --- Permanent Invitee
7) Mrs. Aditi Sahastrabudhe --- Permanent Invitee
Dr. Pingale,Mrs. Suvarna Jog and Sh. Anand Patil were not present due to some unavoidable circumstances. The meeting was presided over by The President of The Association. All the agenda items were discussed one by one.
The secretary read out the minutes of the last Executive Committee Meeting held on 19/09/2013.
The matter pending with The Hon. Charity Commissioner is being followed up. The sponsorship by Coca-cola for holding winter nationals is not yet confirmed. The same is being followed up. One event was held at 3.00 p. m. as suggested by some members, particularly ladies. Members were asked to register their opinion on continuing this timing in future. However there was a mixed response. The Committee has therefore decided to take a final decision on this in the next meeting. The minutes were approved unanimously.
The treasurer gave details of accounts of PRBA events held during the review period.
Five events were held in all during the review period. The Association got a surplus of RS.890/-, 1920/-, 1970/- in three events and one event was with a deficit of RS. 550/-. There was no surplus/deficit in one event as the same was fully sponsored.
(Vikas Vaidya Memorial sponsored by Suhas Vaidya.)
The calendar for the month of November 2013 was finalized after consulting various clubs and Shubhmangal.
A special pairs event called Diwali Bumper Pairs has been organized on 02/11/2013 at PYC. Dandekar one day Swiss league will be held on 17/11/2013 at Shubhmangal. Dandekar trust will give RS. 5000/-. An IMP Pairs event will be held on 07/11/2013 at PYC. Mr. Prakash Kherde has donated RS. 2000/- towards prizes for this event in memory of his late father.
Mrs. Vidya Kunte, wife of late Sh. Sudhakar Kunte has renewed the sponsorship for sectional pairs for one more year. PRBA intends to hold a state level duplicate tournament every year, the modalities, budget, venue etc. were discussed. An amount of RS. 1 LAC has been sanctioned for the first event scheduled to be held somewhere in May 2014. The Association wishes this to be a permanent fixture every year. The budget of RS. 1 Lac has been sanctioned every year for the same.
The meeting ended at 7.30 pm after proposing vote of thanks to the chair.
The Executive Committee Meeting of the Association was held on 19/09/2013 at 7.30 pm . at PYC Club Pune.Following members were present.
1) Shri. D. N. Kelkar --- President
2) Shri. Kaustubh Bendre --- Hon. Secretary
3) Shri. D. V. Karmarkar --- Hon. Treasurer
4) Shri. C. K. Damle --- Committee Member
5) Mrs. Suvarna Jog --- Committee Member
6) Shri. Suhas Vaidya --- Permanent Invitee
7) Mrs. Aditi Sahastrabudhe --- Permanent Invitee
8) Shri. Anand Patil --- Permanent Invitee
9) Dr. Pingale --- Permanent Invitee
Sh. Shirish Karkarey, committee member could not attend the meeting due to pre occupation. The meeting was presided over by the president of the Association. All the agenda items were discussed.
The secretary read out the minutes of the last Executive Committee Meeting held on 22/0/08/2013. The coaching programme will be held after Diwali if sufficient members enroll their names. The Director’s seminar also will be held after Diwali. The work of redoing the ladies toilet has been carried out. Advocate Erande has been consulted for pending work with The Hon. Charity Commissioner Pune. The matter is being followed up. The matter of seeking Govt. grant will be followed up. New tablecloths have been purchased, by incurring an expenditure of RS. 6540/-. The performance of our members at outside tournaments will be circulated to members by Email. Reqired no. of bidding cards have been purchased. The score sheets with new VP Scale will be printed shortly.
The minutes were approved unanimously.
The treasurer gave details of accounts of PRBA events held during the review period. 3 events were held during the review period. The Association incurred a deficit of RS.260/- and RS.530/- in 2 events and the third event was without any surplus/deficit as the same was fully sponsored by Soumitra Wardekar. It is observed that we are incurring deficit at most of the events due to hike in the venue charges, snacks, directors fees etc. All our fixed deposits are under reinvestment plan, it was decided to convert some FDs into quarterly interest plan enabling us to have more liquidity. The overall position of the Association is satisfactory.
The monthly calendar for the month of October 2013 was finalized after consulting various clubs and Shubhmangal. A special event called Diwali Bumper Pairs will be held on 02/11/2013 on an experimental basis. The event may be a regular one if there is a good response. The circular for this event will be circulated along with the monthly calendar.
We have already approached Advocate Erande for this job. An FIR for the loss of Registration Certificate has been lodged as per lawyer’s advice. The matter is being pursued with the lawyer.
Various issues concerning the game were discussed. Mrs. Suvarna Jog informed that there is a request from many members to change the timings of PRBA events from 4.00 p.m to 3.00 pm. It was decided to take a trial on this. Accordingly. The first event in October 2013 will be held at 3.00 pm. The final decision on this will be taken after getting feed-back from the members. All the committee members wished good luck to all who are going to Bali for transnational event.
The meeting ended at 8.30 p.m. after proposing vote of thanks to the chair.
The Executive Committee Meeting of the Association was held on 22/08/2013 at 7.30 p.m. at Shubhmangal Karyalaya Pune. Following members were present.
1) Shri. D. N. Kelkar --- President
2) Shri. Kaustubh Bendre --- Hon. Secretary
3) Shri. D. V. Karmarkar --- Hon. Treasurer
4) Shri. C. K. Damle --- Committee Member
5) Shri. Suhas Vaidya --- Permanent invitee
6) Dr. Pingale --- Permanent invitee
7) Shri. Anand Patil --- Permanent invitee
Mrs. Suvarna Jog and Mr. Shirish Karkarey, Committee Members and Mrs. Aditi Sahastrabudhe, permanent invitee could not attend the meeting. The meeting was presided over by the President of the Association. All the agenda items were discussed.
The Hon. Secretary read out the minutes of the last Executive Committee Meeting held on 01/08/2013. The circular for coaching programme has not yet been issued. It was decided to issue the same immediately.
Director's seminar also will be restarted at the earliest.
The list of sponsors will be made and a final decision on felicitating them will be taken in the next meeting.
A quotation for redoing of toilet at Shubhmangal will be obtained and the work will be carried out shortly. It has already been decided in the last year’s AGM that PRBA will share 50% of the expenses.
The minutes were approved unanimously.
The Hon. Treasurer gave details of accounts of events held during the review period.
Four events were held in all during the review period.
One event was with a surplus of Rs. 1360/- and two events were with a deficit of Rs. 230/- and Rs. 500/-. Fourth event was without any surplus/deficit as the same was fully sponsored by KPIT.
The monthly calendar for the month of September 2013 was finalized after consulting various clubs and Shubhmangal.
The same will be circulated shortly.
Various issues concerning the game were discussed.
The matter of submission of accounts, change reports, obtaining duplicate registration certificate was discussed. It was decided to take immediate steps in this regard by consulting a suitable lawyer.
The state Govt. used to give grant to the Association which was stopped. It was decided to make fresh efforts in this regard.
Mr. Makarand Kelkar has been nominated as member of MBA Managing Committee from Pune region.
Mr. Anand Patil suggested that the Hon. Secretary should be empowered to spend certain amount for Association activities without seeking any sanction from the Executive Committee. Members were of the opinion that the same is not necessary as the Executive Committee meets every month and can sanction the requisite budget for any item of expenditure.
New table cloths will be purchased shortly.
Mr. Damle suggested that results of outstation events be circulated to all members particularly when our members win or qualify. It was decided to start this.
Existing bidding cards and bidding boxes have become obsolete. It was decided to purchase new bidding cards and bidding boxes.
A new VP Scale has been introduced by WBF and the same will be followed everywhere now. It was decided to print new score sheets with new VP scale.
The meeting ended at 8.30 p.m. after proposing vote of thanks to the chair.
Minutes proposed by Anand Patil
Minutes seconded by Dr. Pingale
Kaustubh Bendre
Hon. Secretary
The Executive Committee Meeting of the Association was held on 01/08/2013 at Shubhmangal Karyalaya at 7.30 p. m. Following members were present.
1) Sh. D. N. Kelkar ------ President
2) Sh. Kaustubh Bendre --- Hon. Secretary
3) Sh. D. V. Karmarkar --- Hon. Treasurer
4) Sh. C. K. Damle ------- Committee Member
5) Sh. Shirish Karkarey -- Committee Member
6) Mrs. Suvarna Jog ------ Committee Member
The meeting was presided over by the president of the Association. All the agenda items were discussed.
The Hon. Secretary read out the minutes of the last Executive Committee Meeting held on 16/06/2013.
The AGM of the Association was held on 11/07/2013 as scheduled. The new body has taken over the functioning of the Association. The number of permanent invitees has been increased to 4 from the present 2. The resolution to this effect was unanimously passed by the general body. The AGM was attended by 105 members and was a grand success. The minutes were approved unanimously.
The meeting discussed the issue and the following members were co-opted as permanent invitees for the next term of 3 years:
1) Mr. Suhas Vaidya
2) Dr. Jayant Pingale
3) Mr. Anand Patil
4) Mrs. Aditi Sahastrabudhe
All the invitees were invited for the meeting and all of them attended the meeting.
The Hon. Treasurer gave details of accounts of the events held during the review period.
6 events were held in all during the review period. The Association got a surplus of RS.2150/-, RS.1160/- RS. 280/- in 3 events and a deficit of RS. 230/- in one event. There was no surplus/loss in the remaining two events (S. R. Karmarkar memorial and Classic pairs) as they were fully sponsored.
The monthly calendar for the month of August 2013 was finalized after consulting various clubs and Shubhmangal.
The meeting discussed at length various aspects of the functioning of the Association. The functioning of the Association can be smooth if different types of duties are delegated. Having regard to various aspects, the following sub-committees were formed:
a) Tournament committee : Suhas Vaidya, Kaustubh Bendre
b) Finance committee : D. N. Kelkar, D. V. Karmarkar, J. K. Bhosale, Soumitra Wardekar, Bharat Paranjpe
c) Dealing machine : Suhas Vaidya, Kaustubh Bendre, Dilip Karmarkar, Aditi Sahasrabudhe, C K Damle
d) Publicity committee : Shirish Karkarey, C K Damle
e) Committee for lobbying : J. K. Bhosale, Bapusaheb Karandikar, D.N. Kelkar
Various decisions were deferred by the earlier committee as they had financial implications and had come up at the fag end of their tenure. The new committee discussed these issues and took following decisions.
a) Rent for Shubhmangal venue was increased to Rs. 1200/- for a single session event and Rs. 2000/- for a full day event.
b) Directors charges: Rs. 300/-+ Rs.100/- for scoring for a single session. Rs. 800/- for a full day team event and Rs. 600/- for a full day pairs event + Rs. 200/- for scoring.
c) Dealing machine charges: Rs. 100/- for a single session event, Rs. 500/- for a full day event + Rs. 100/- for the operator. Rs. 50/- for bidding boxes.
d) Coaching programme: It was decided to issue a circular calling for enrollment of members. The Association will conduct the programme if a minimum 12 members enroll their names.
e) Director seminar: It was decided to continue this in the current year. Two sessions have already been held.
f) Felicitation of sponsors---- It was decided to finalize this in the next meeting.
Mr. Bharat Paranjpe is trying to get a sponsorship of Rs.15-20 lacks from Coca cola for winter nationals 2014 proposed to be held in Pune. One of the office bearers of the Association may have to visit Delhi in this connection. The Association will bear the expenses of this visit.
A possibility of purchasing new plastic tables was explored. A suitable decision will be taken at an appropriate time.
Shubhmangal owners have again been requested to improve the facilities.
The meeting ended at 8.45 p. m. after proposing vote of thanks to the chair.
The Annual General Meeting of the Association was held on 11/07/2013 at 7.30 pm at the PYC Hindu Gymkhana as per the notice given on 07/06/2013. 105 members attended the meeting which was sufficient to meet quorum requirement.
The meeting was presided over by Mr. V. G. Gujrathi, President of the Association. The meeting was called to order by the President and all the agenda items were discussed.
This agenda item was taken first ahead of other items as per the request of majority of the members. They requested the President to take up this first enabling them to cast their votes and leave early. The President accepted the request and announced elections.
Dr. J. P. Pingale was appointed as the chief election officer and Mr. P. M. Shringarpure and Mr. Makarand Kelkar as his assistants. Dr. Pingale briefed the house about election process through a secret ballot.
One nomination each was received for the posts of the President, Hon. Secretary and Hon. Treasurer. They were D. N. Kelkar for President, Kaustubh Bendre for Hon. Secretary and Dilip Karmarkar for the post of Hon. Treasurer. The chief election officer declared all the three as elected unopposed as there was no contest for these posts.
Elections were held for the posts of three committee members for which 4 nominations were received. They were Mr. C. K. Damle, Mr. Shirish Karkarey, Mrs. Suvarna Jog and Mr. Sudhir Watve. Members voted through a secret ballot. Each member was eligible to cast three votes for three posts. The voting process was completed peacefully. Counting of votes was completed and the results were announced by the election officer.
Mrs. Suvarna Jog, Mr. Shirish Karkarey and Mr. C. K. Damle were elected as committee members. The President thanked Dr. Pingale, Mr. Shringarpurey and Mr. Makrand Kelkar for successfully conducting the elections.
There was no Extra Ordinary or Emergency General Body meeting held during the year. The Hon. Secretary read out the minutes of last Annual general Meeting held on 28/06/2012. Various issues were raised by members. The Hon. Secretary replied to all those issues. Here are the details :-
A) The scoring of matches is done immediately now.
B) Bidding boxes are used at all PRBA events. It was decided to request other clubs also to use bidding boxes.
C) Inter club event was held on 09/09/2012.
D) Receipts for donations for dealing machines have been issued to those who had asked for it. A combined receipt for all the donations was made for audit purpose. It was decided to issue individual receipts in future.
E) Coaching programme could not be conducted due to non availability of sufficient students. It was decided to explore this possibility again during this year.
F) Directors seminar was held but only two sessions were conducted.The remaining sessions could not be held due to Summer Nationals’ workload and also due to non availability of the teachers due to their busy schedule. It was decided to continue the sessions during this year.
G) Members had complained about non availability of facilities at Shubhmangal. They had agreed to take suitable steps and PRBA had agreed to share the expenditure. However, the same did not materialize as the venue was to be demolished for reconstruction. Mr. Shrikant Bendre owner of Shubhmangal informed that a final decision on the reconstruction will be taken in another 2-3 months. He assured that necessary facilities will be made available if the venue is not rebuilt/ reconstructed.
H) A request was made to various clubs to allow four wheeler parking in their premises on tournament days. However all the clubs have conveyed their inability to do so owing to their constraints/rules. The Association can not do anything beyond this. It was decided to request these clubs again.
I) Mr. Shirish Karkarey is taking care of publicity department very efficiently. The details of events and result are regularly published in Daily Sakal.
J) It was decided to felicitate the sponsors who sponsor many tournaments. It was decided to do this after Summer Nationals. The new governing body was requested to arrange for this function.
The minutes were approved unanimously proposed by Mr. Nitin Shirole and seconded by Mr. Avinash Chitale.
The Hon. Secretary presented the Annual report. The report contains activities of the Association in general and highlights notable performances of its members. The report was well received by the house and was adopted unanimously.
The Hon. Treasurer presented the Audited Accounts for the year 2012-2013.
The accounts were full of various heads as the same included various items of Summer Nationals held in February 2013. Mr. Subramanian raised the issue of cash-in-hand, its limit etc. The Hon. Treasurer clarified that the cash in hand as on 31/03/2013 is reasonable although the limit as per the bye-laws is Rs. 10000/- the same have been continuing for many years and are not sufficient. The enhancement in the limit can be done only after seeking an approval for the same from The Hon. Charity Commissioner through an amendment. It was decided to explore this possibility.
Mr. P. D. Karandikar sought details of Auditors observations. Auditors have advised to give serial numbers to cash vouchers, maintain fixed assets register. The Hon. Treasurer informed that the suggestions are being implemented.
Mr. Nitin Shirole enquired about maintaining account with a co-op. bank, the Hon. Treasurer informed that all our fixed deposits are in nationalized banks. The account in the co-op. bank is only a nominal savings account. In fact this decision was taken by the Executive Committee long back and has been implemented.
The Hon. Treasurer informed that we got a surplus of Rs. 8 Lacs from the Summer Nationals and the same has been kept in a fresh fixed deposit. The house applauded this effort.
The accounts were passed/adopted unanimously proposed by Mr. Damle and seconded by Mr. Patwardhan.
The Hon. Treasurer informed the house that the present auditors M/S D. V. Kotwal &co. are reasonable and are doing a great job. The house unanimously elected them as auditors for the next year with a remuneration of RS. 2500/- p.a.
There were no resolutions moved by any voting member.
The Executive Committee moved one resolution recommending enhancement of number of permanent invitees to 4 from the present 2. The present rules permit only 2 permanent invitees. The Executive Committee is of the opinion that the same needs enhancement to give a fair representation to 400+ members. The Executive Committee therefore has brought this resolution for adoption by the house. The resolution was adopted unanimously. The new governing body is empowered to elect/select the permanent invitees. They will be elected in the first Executive Committee meeting of the newly elected body.
Mr. Subramanian requested the new body to have Mr. Suhas Vaidya as a permanent invitee in view of his tremendous abilities. The house supported this with applause. The new body will certainly consider this.
Mr. Bharat Paranjpe raised the issue of payment of WBF M. P. maintenance charges. He was of the opinion that master points are not updated and members are deprived of their legitimate right of earning of master points. He felt that payment of M.P. maintenance charges is of no use in such a situation. Mr. Suhas Vaidya, MP Secretary of MBA and a Committee member explained in detail the functioning of the M.P. system.
He informed that the master points are not updated due to non reporting of the same by the Tournament Directors. He also briefed the house about steps taken by MBA in this regard. It was decided to take up this issue again with BFI/MBA.
Mrs. Ambike has made some suggestions. She suggested collecting Rs. 500/- p.a. from every member to boost the financial position of the Association. She has suggested employing a young energetic candidate to work as a Secretary who can be paid salary from the funds raised. The house rejected this suggestion. She has requested to have inverters at all venues. While we can not opine about other venues, we will try to have it at Shubhmangal. She has suggested giving separate paper dish for snacks. The same will be considered. She has suggested having new table cloths. The suggestion was accepted. It was decided to get new table cloths as early as possible.
Mr. Thote suggested that the tournament timing be advanced to 3.00 p. m. in view of difficulties faced by them to go back home. The house had a mixed reaction on this. It was decided to discuss this in the next Executive Committee meeting and take a final decision.
Many members commended the performance of the earlier office bearers.
The Hon. Secretary and the President thanked the house for their support and wished the new Executive Committee all the very best.
The meeting ended at 9.30. P.m. after proposing vote of thanks to the chair.
Minutes proposed by Avinash Chitale.
Minutes seconded by Nitin Shirole
The Hon. Secretary read out the minutes of the last Executive Committee meeting held on 23/05/2013.
The AGM of the Association will be held on 11/07/2013 at PYC gymkhana.
Mr. Avinash Chitale has been issued a letter cautioning him about his behavior. Mrs. Ambike’ s complaint has also been acknowledged in writing.
The minutes were approved unanimously.
The Hon. Treasurer gave details of accounts of events held during the review period.
Three events were held in all during the review period. The Association got a surplus of Rs.590/- in one event. The remaining two events were worldwide pairs held on 07/06/13 and 08/06/13 at Hirabaug and PYC respectively.
The Association will incur a deficit of approximately RS.3000/- in these events.
The monthly calendar for the month of July 2013 was finalized after consulting various clubs and Shubhmangal.
The Audited Accounts were presented before the meeting.
It includes the accounts of Summer Nationals held in February 2013. Members enquired about various items appearing in the receipts/payments, income/expenditure and balance sheet. The Hon. Treasurer clarified all the items.
The accounts were approved and passed unanimously. The same will be placed before the AGM for approval.
No resolution/recommendation has yet been received.
However the Executive Committee discussed the issue of enhancing the number of permanent invitees to 4 from the present 2. The Executive Committee felt the need to enhance the number as we have 449 Life Members. After discussion the Executive Committee has moved a resolution to enhance the number of permanent invitees to 4 from the present 2.
The resolution will be placed before the General Body on 11/07/2013 for approval.
Various issues concerning the game were discussed.
Planning for successful holding of AGM was done. It was decided to reach out to maximum members and request them to attend the AGM. Elections are also due as the present body has completed their term. Arrangements for elections are also being made.
The meeting ended at 8.00 pm. after proposing vote of thanks to the chair.